Frequently Asked Questions
Application / Acceptance Process
Apply for Residence by submitting the online application. A hall type lottery occurs in the first week of June, and you’ll be notified of your placement via email. If not accepted, you’ll receive a waitlist notification.
New residents must pay a non-refundable $100.00 application fee. First-year students should apply by June 3, 2024 for guaranteed residence placement.
For Winter or Summer Semester, apply online on a first-come, first-serve basis. Please note: the same non-refundable $100.00 application fee applies.
You can also request to only stay for the Fall Semester. You must email the residence directly before September 30th and provide proof that you are only registered in Fall courses.
First-year students starting their programs in September are guaranteed a space in residence by applying and paying the application fee before the June 3, 2024 deadline.
Students starting programs in January or May are able to apply for residence, with acceptance based on availability.
Residence is not guaranteed for students who are beginning programs in January or May, or upper year students; though applications are still welcome.
Residence fees must be paid directly to the Residence via one of the below listed options and cannot be paid to the Institution. Payments made to the Institution in error will be applied to any outstanding balances on your account with the Institution.
Please refer to Rates and the Termination & Cancellation Policy for full payment option deadlines and information. If you have submitted a Request for Special Consideration for a different hall type, please make your payment in accordance with the current hall type you have been accepted into.
You can make your residence fee payments using one of the below payment methods:
1) Bill Payee
We are now offering an online banking option for the following financial institution(s):
- Bank of Montreal (BMO)
- Central 1 Credit Union
- CIBC
- Desjardins
- HSBC
- Royal Bank of Canada (RBC)
- Scotia Bank
- Toronto Dominion (TD)
HOW TO MAKE A PAYMENT
To add the Residence as a bill payee search for “UOIT Residence“ and select the payee titled “Durham UOIT Residence & Conference”. If you are unable to see “Durham UOIT Residence & Conference” please notify the Residence and we will assist you in selecting the proper payee.
Please do not use the payee listed as “University of Ontario”.
To identify your payment you will be prompted to type in your Account Number, which is located on the home page of your Application Portal. You can also find this number in the top right hand corner of your invoice.
Please note: This payment may not be reflected on your Residence account for up to five business days.
2) Money Order, Certified Cheque, or Bank Draft
Please make your Money Order, Certified Cheque or Bank Draft out to: “CLC UOIT”. Send via courier to the address below:
Residence Manager
South Village Residence
32 Commencement Drive, Oshawa, ON, L1G 8G3
HOW TO MAKE A PAYMENT
Obtain from your financial institution.
3) International Payment – NorthStar
Pay your residence fees through NorthStar in your native currency and it will be transferred to Residence in Canadian dollars.
HOW TO MAKE A PAYMENT
International students can pay your residence fees in your native currency through NorthStar.
Please note: This payment may not be reflected on your Residence account for up to five business days.
4) International Payment – Flywire
Pay your residence fees through Flywire in your native currency and it will be transferred to Residence in Canadian dollars.
HOW TO MAKE A PAYMENT
International students can pay your residence fees in your native currency through Flywire.
Please note: This payment may not be reflected on your Residence account for up to five business days.
5) Cash or Debit in Person
Please visit the Residence to make your payment.
HOW TO MAKE A PAYMENT
Simcoe Village Residence
Open 24/7
1910 Simcoe Street North
Oshawa, ON L1G 4Y3
South Village Residence
Open 24/7
32 Commencement Drive
Oshawa, ON L1G 8G3
Those who have applied and paid their Application Fee prior to June 3rd, 2024 will hear an update on their acceptance in the first week of June. Those who apply after June 3rd, 2024 will receive their acceptance on a first come, first served basis, typically within two days of receipt of the Application Fee.
Upon acceptance, your email will include your hall type offer and instructions for completing the remaining application steps. This includes disclosing health information, selecting a payment option, and answering personality profile questions for roommate selection in the summer. You must also review and accept the Student Residence Agreement, a crucial legal document; review it carefully and retain a copy for your records.
If you encounter issues with the specified payment deadlines, please contact the Residence Front Desk to establish an alternative payment plan.
It is strongly recommended that the designated contacts be the resident’s parents or legal guardians. As either the Primary or Secondary Contact, your responsibilities include serving as an emergency contact and addressing any significant concerns or issues that may arise with the resident. If the Primary contact is unavailable, the Secondary contact will be contacted.
Your acceptance information email will detail your deadline for completing your acceptance steps. Please pay close attention to all required deadlines.
Please provide your details on the Student Profile section when completing your acceptance steps to provide us with more information about how we can support your success in Residence. Students requiring special accommodations on campus are encouraged to also contact the Access and Support Centre.
Move-In / Move-Out
The official move-in date(s) for Residence are as follows:
Move-in Weekend: August 30, 2024
You may move-in early or move-out late, however there are specific dates and fees that apply.
SUMMER SEMESTER 2024
Early Move-In Days: N/A
Late Move-Out Days: N/A
Fees: N/A
ACADEMIC YEAR 2024-2025
Early Move-In Days: August 24-30, 2024
Late Move-Out Days: N/A
Fees: N/A
WINTER SEMESTER 2025
Early Move-In Days: December 30, 2024 – January 4, 2025
Late Move-Out Days: N/A
Fees: N/A
If you need to move-in earlier or move-out later than the above posted date(s), please contact the Residence directly.
Living in Residence
Each room is equipped with both wired and wireless internet access.
Connect to the Residence Wi-Fi using the following details:
Network Name: DC-OT Residence
Password: @southsimcoe
For internet-related concerns such as outages, speed, or connection issues, contact Radius One support at help@campuswifi.ca or 289-316-2110.
While on campus, connect to the Campus Air network using your student ID as your password.
Note: For in-room phone concerns, reach out to Campus IT at servicedesk@dc-uoit.ca.
Accepted residents must complete “Profile Questions” online. For the Academic Year, students can browse and select roommates online during the first two weeks of August. If you prefer the traditional housing process, the Residence will assign a roommate based on your “Profile Questions.” You can request to live with a specific friend, provided both have been accepted and mutually request each other on the “Student Profile” page.
Winter and Summer Term residents will have roommates assigned by Residence Staff based on their “Profile Questions” on the Student Profile page.
Academic Year
In mid-August, we’ll email a confirmation of your roommate’s details, including their name and contact information. Take the opportunity to reach out and connect with your roommate. Check the Roommate Discussion Points on the website for helpful questions to get to know them better.
Winter or Summer Semesters
Before moving in, you’ll receive an email confirming your roommate’s details. Connect with your roommate by reaching out if you haven’t already. Explore the Roommate Discussion Points on the website for important questions to foster a better understanding.
We are unable to disclose room numbers prior to arrival. You will receive all information pertaining to your room assignment upon arrival.
In-suite housekeeping services are mandatory. Prepare your suite by clearing counters, sinks, showers, and cabinets of dishes, appliances, and personal items. Ensure your suite is garbage-free. Housekeepers do not clean bedrooms, wash dishes, or handle in-suite garbage. Refer to lobby and Residence building postings for cleaning schedules.
You can submit a Maintenance Request through the Application Portal after logging in and clicking the Maintenance tab, or you can contact the Front Desk.
The Residence Front Desk is open 24/7 for assistance. Feel free to stop by with any questions or concerns.
The Residence does not offer any family accommodations.
Information about parking on campus can be found here
The Residence provides strong security from the controlled main entrance to your suite door, with video cameras in common areas, hallways, and entrances. The front desk is staffed 24/7 for added support.
Cooking devices must have automatic shutoff, CSA approval, and no open element (e.g., hot plates, induction hot plates, and indoor grills are not allowed). Residence staff will verify appliance approvals.
Your Resident Advisors (RAs) organize both educational and fun events to help you connect with your community. Check floor bulletin boards, attend floor meetings, and share your preferences with your RA for tailored activities.
If disturbed, try talking to the resident(s) causing the issue before reaching out to the front desk. Foster a respectful community by getting to know your neighbors. If the disturbance persists, inform the front desk, and a manager or RA will assist in resolving the volume concern. Additionally, be mindful of the noise you generate.
Gender Inclusive Housing
Gender Inclusive Housing lets students choose roommates based on personal preferences, fostering an inclusive community irrespective of sex, gender identity, expression, or sexual orientation.
The Ontario Tech University Residence offers Gender Inclusive Housing to acknowledge the diverse needs of the residence community which cannot be met with traditional gender based housing.
Students can opt for Gender Inclusive Housing by choosing Mixed-Gender Housing in the Housing Options section of the Student Profile on the Application Portal.
Participation in Gender Inclusive Housing is optional. If you prefer to be matched with a roommate of the same gender, please choose the Single-Gender option under ‘Housing Options’ in the “Student Profile” section of your application.
If you initially selected the Mixed-Gender Housing option but later decide you prefer the Single-Gender Housing option before moving in, we will make efforts to accommodate your request. Kindly reach out to the residence by emailing info@dc-otresidence.ca to inform us of your preference.
If you do not confirm a roommate during the self-selection process, the Residence Team will manually assign a roommate for you in single-gender housing, considering your gender identity and information from your student profile.
If you selected Mixed-Gender Housing but wish to switch to Single-Gender Housing, please inform your Resident Advisor on your floor. We will collaborate with you and your Resident Advisor to find a suitable resolution.
Should you wish to opt for the Mixed-Gender Housing option after moving into Residence, please inform your Resident Advisor. We will collaborate with you and your Resident Advisor to find a suitable resolution.
Termination & Cancellation
Please refer to the termination and cancellation policy located here: Termination and Cancellation Policy.
Cancellations
Cancellations occur prior to move-in. If you wish to cancel your residence application, you must cancel through Application Portal prior to move-in.
Withdrawals
Withdrawals occur after move-in. If you wish to withdraw from residence, please contact the front desk for a Residence Withdrawal Form. You must return it to the front desk within 5 business days of the anticipated departure date.
Cancellations will not be accepted over the phone. The Residence operates independently from the Institution and if you cancel your application or enrolment at the Institution, you will also need to cancel your Residence application. Refunds will be issued by the Manager as detailed in section 8.06 of the Student Residence Agreement.
Other
While the Residence is open for tours at any time, please be aware that individual suite tours or presentations of all suite types may be limited due to occupancy levels. To ensure availability for suite tours and specific suite types, kindly contact the Residence in advance.
Residents can apply at the front desk to stay during the Winter Break. You must submit your application prior to December 1 at 5:00 p.m. if you plan on staying for either part of or the entire break.
WINTER BREAK
Start: December 16, 2024
End: January 4, 2025
The Residence is a “Designated Residence” for property tax and rent purposes, meaning that Residence fees cannot be claimed on income tax returns. The only claim that is allowed is $25.00 for the year (with no receipt necessary), as directed by the Ontario government: 5006-TG, T1 General 2012 – ON-BEN Application for the 2017 Ontario Trillium Benefit and the Ontario Senior Homeowners’ Property Tax Grant. For this reason, the Residence does not issue tax receipts for Residence fees.